Adding a co-host to your gallery

Co-hosts need Signature or Premier. Adding collaborators is a Signature-and-above feature — free and Essential galleries are single-host. Upgrade to Signature or Premier to share access; see Free vs paid galleries.

A co-host is someone who shares full access to a single gallery alongside you. They can approve pending photos, moderate the guestbook, edit captions, set the cover photo, kick off the slideshow — every host action you can take, they can take. Useful for wedding couples splitting work, family members chipping in to run a memorial, or an event planner co-managing a gallery for a client.

Adding a co-host

Open the gallery's detail page on your dashboard. In the Collaborators card, type the email address of the person you want to invite. Co-hosts need a PixVenu account at that email address first. If they already have one, they'll get an invitation email and the shared gallery shows up on their dashboard. If they don't have an account yet, ask them to sign up (it's free) using that same email address, then send the invite — the invitation only goes through once an account exists at that address.

There's no limit on how many co-hosts you can add. Hosts and co-hosts share the gallery equally — your view of the dashboard and theirs are identical for this event.

What co-hosts can do

• Approve, hide, and delete photos
• Bulk-edit captions, pin photos to top, mark favorites, rotate images
• Moderate guestbook entries
• Send upload reminders and post-event recap emails
• Configure all gallery settings (themes, branding, moderation rules, guest downloads, PIN, etc.)
• Download photos, ZIPs, and CSV exports

What co-hosts can't do

• Add or remove other co-hosts (only the original gallery owner has this permission)
• Delete the gallery permanently (same rule — owner only)
• Transfer ownership

These two restrictions exist so the original owner stays the canonical decision-maker on who's in and what the gallery's lifecycle looks like. Co-hosts get full operational control without the ability to lock the owner out.

Removing a co-host

The Collaborators card lists every active co-host. Click the remove button next to their name and they lose access immediately. Their account isn't deleted — they just stop seeing this specific gallery on their dashboard.

Leaving a gallery

A co-host can choose to remove themselves via a "Leave this gallery" button on the collaborators card. This is the symmetric counterpart to "Remove" from the owner side — same effect, just initiated by the leaver instead of the owner.

Co-host email notifications (photo comments, guest reports, RSVPs) follow each individual's own notification preferences — you don't toggle them on behalf of co-hosts.