Storage and retention for business galleries

Business galleries are sized for high-volume events — multi-day conferences, repeat venue activations, season-long tours. The storage allowance per event is uncapped within the bounds of normal use; if you have an event so large it pushes into terabyte territory, get in touch and we'll size the plan to fit.

The retention model (design contract). Each event gallery's hosting window is measured from the event's end date (or the start date if no end date is set). How long it runs depends on the tier: Essential galleries get 3 months, and Signature and Premier get 12 months. The upload window matches — guests have that full window to keep contributing photos and videos, useful for series-style events where attendees come back later with shots they meant to share at the time. Throughout that window everything stays available end-to-end — download the ZIP, view the dashboard, run the slideshow projector. Nothing gets taken away mid-window because the purchase covers the whole thing up front.

What happens at the window's end. When the hosting window ends, the plan is for the gallery to stop accepting new uploads while existing content stays viewable and downloadable (the exact end-of-window behavior is still pending — see the shipping-status note below). Nothing is deleted at the window's end — the gallery stays archived against your business account so you can come back to download or revisit later. If a specific gallery should be deleted outright, do that from the host dashboard — see the permanent gallery deletion article for the steps.

Extending a window. If a season-long campaign or recurring activation needs more time, the window can be extended via your account team. Business accounts can also rotate galleries — delete a finished event to free up a slot, then activate a new one — which works well for repeat seasonal programs that re-use the same gallery name.

Heads up on shipping status. The retention model above is the design contract the business tier launches against. Today PixVenu's billing integration is still rolling out in stages, so the dashboard UI for "days remaining," the automatic end-of-window transition, expiry-reminder emails, and the in-app Extend purchase flow all ship alongside Stripe wiring. (The groundwork that's already live and tested — gallery status, scheduling, and the per-plan upload-window cutoffs — is in place; the end-of-window transition and the billing surface are what's still pending.) Anything you set up now will follow the contract above when those surfaces light up. If you're evaluating PixVenu for a multi-event program right now, contact us and we'll walk through the deployment timeline that matches your calendar.